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Roles & access for your business

Keep access aligned with responsibility.

Use company context, roles and permission controls to organize who can work with business records. Ask specific hosting and security questions before entrusting critical operations.

Start with the permitted action

Choose the role and permissions for the tasks a person needs to perform.

Check which records are in scope

Review access to the relevant business records, including warehouse and employee records where applicable.

Protect sensitive details deliberately

Use the available controls for costs, salary and other sensitive fields. Test the resulting view and permitted action with the intended role.

Role and permission controls

Match workspace access to a person’s responsibilities. The interface shown below is a current product capture from the populated fictional TerminalHQ demonstration workspace.

Current TerminalERP role settings showing access permissions for a workspace role.
Match workspace access to a person’s responsibilities.
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How the workflow fits together

1. Define the person’s responsibilities.

2. Assign the appropriate permissions.

3. Review record scope and sensitive fields.

4. Verify the resulting access.

Permissions and record scope

Give people the access their work needs.

  1. Workspace
  2. Team member
  3. Assigned role
  4. Module permissions
  5. Permitted work
  6. Authorised work
  7. Restricted records

A practical example

A warehouse colleague handles permitted stock movements while cost visibility is restricted. An employee reaches their own permitted self-service records.

Check the fit for your business

Industry profiles organise the experience; they do not grant permissions. Module availability, plan access and record scope must also be checked.

Make your next business review easier to prepare.

Compare the plans or tell us how you want to use roles & access.